Comparison · from each vendor's own pages, checked 14 October 2026
Confluence alternatives for small teams
If you're a team of 10 to 200 on Confluence Cloud or Data Center, the bill grows with every person you add, and Data Center is closed to new customers. Here are ten alternatives compared on how they're hosted, how they're priced, what 25 and 50 people pay, whether they can import from Confluence, and whether you could run them yourself later. Every vendor fact is from that vendor's own pages.
On Data Center? Our Data Center alternatives page covers the end-of-life deadline. For what Confluence itself costs, see Confluence pricing.
The alternatives at a glance
| Tool | Hosting | Pricing model | 25 users, a month | 50 users, a month | Import from Confluence | Can run on your own servers |
|---|---|---|---|---|---|---|
| Confluence Cloud Standard (for reference) | Atlassian | Per user | $150 | $300 | n/a | No: Data Center is closed to new customers |
| Notion Plus | Notion | Per member | $250 | $500 | Partial: a space's HTML export | No option found on Notion's site |
| Outline | Outline, or your servers | Flat by member band (cloud); per user (self-hosted) | $79 (billed monthly) | $79 (billed monthly) | Partial: a space's HTML export, on Cloud, Business and Enterprise | Yes, under Outline's Business Source License |
| Slab Startup | Slab | Per user | $166.75 | $333.50 | Yes: a site backup or a space's XML export, no limits listed; Slab says imports can take 1 to 3 days | Not mentioned on Slab's pricing page |
| GitBook Ultimate, one site | GitBook | Per site plus per user | $549 | $849 | Partial: up to 20 pages per import | Published docs only |
| Nuclino Starter | Nuclino | Per user | $150 | $300 | Yes: a space's HTML export, on all plans | Not mentioned on Nuclino's pricing page |
| BookStack | Your servers | Free (MIT license) | Server costs only | Server costs only | No official importer | It's self-hosted |
| Wiki.js | Your servers | Free (AGPL-3.0 license) | Server costs only | Server costs only | None in Wiki.js's docs | It's self-hosted |
| XWiki | XWiki SAS, or your servers | Community free; XWiki Pro & Support priced in euros, billed yearly | Free (Community); Pro priced in euros, see XWiki's pricing page | Yes: a paid migrator reads an XML backup | Yes (LGPL-2.1 license) | |
| Docmost, self-hosted | Your servers | Community free (AGPL-3.0); Business per seat | Free (Community) or $150 (Business) | Free (Community) or $300 (Business) | Business edition only: a space's HTML export | It's self-hosted |
| Tablewide (hosted Docmost) | Tablewide, in the US | Flat, any number of users; plan set by storage | $49 (25 GB) | $49 (25 GB) | Partial: we import HTML or XML space exports, best-efforts; comments, page history and permissions don't come across | Yes: it's standard Docmost |
US dollars a month before tax, billed yearly where the vendor offers it, as published on 14 October 2026; monthly billing usually costs more. Confluence: Atlassian's licensing price table, yearly steps of $1,800 (25 users) and $3,600 (50). Notion: $10 per member. Outline: $79 a month for 11 to 100 members, billed monthly. Slab: $6.67 per user. GitBook: $249 a site plus $12 per user; authenticated access needs Ultimate or Enterprise. Nuclino: $6 per user. Docmost Business: $6 per seat, minimum 10. XWiki: xwiki.com/en/pricing. BookStack: bookstackapp.com. Wiki.js: js.wiki. Tablewide: the monthly price; Team includes 25 GB; Business ($99) and Company ($199) add storage. Self-hosting costs depend on your servers and staff, so they aren't shown. Prices change; check the vendor's page before you decide.
What the import column means
"Yes" means the vendor's own docs describe a Confluence importer; "Partial" means they describe limits on what or how much comes across. We haven't tested the other products' importers. Confluence's HTML exports leave out page permissions, and most importers drop or simplify macros, so check a few important pages whichever tool you pick. Import sources, from each vendor's docs: Notion, Outline, Slab, GitBook, Nuclino, BookStack, XWiki and Docmost.
How to choose
- Do you want docs, or docs plus databases and projects? If your team also runs trackers and projects in the wiki, Notion does more than a wiki. If you mainly write and find pages, a simpler wiki is enough.
- Does your headcount change a lot? Per-user tools grow with every contractor and occasional reader. Outline's cloud charges by member band, and Tablewide is flat.
- Do you have someone to run a server? BookStack, Wiki.js, XWiki and self-hosted Docmost are free to use, but someone has to handle updates, backups and security fixes.
- Will you want to leave later? Open source tools you can run yourself (BookStack, Wiki.js, XWiki, Docmost) keep that door open.
- How do people sign in? Check each tool's single sign-on and identity options against what your company uses. Tablewide uses Google accounts only, so teams on Microsoft 365 sign-in should look elsewhere.
- Are the docs public or private? GitBook is built around published documentation; signed-in (authenticated) access to published docs needs its Ultimate or Enterprise plan.
- How much has to come across? If you need page history, comments or per-page permissions to come across, check each importer's own docs before you commit, or stay on Confluence.
When to stay on Confluence
- You're 10 people or fewer and Free's limits suit you (Free plan limits).
- You depend on Jira, Marketplace apps or per-page permissions.
- You need page history and comments to come across, which Confluence's HTML exports don't carry.
Where Tablewide fits
Tablewide runs Docmost, an open source wiki, for your whole company at one flat price with unlimited users: $49, $99 or $199 a month depending on storage. We move your Confluence spaces in at no extra charge, on a best-efforts basis. It isn't for every team: we host in the US, sign-in is through Google accounts only, access is set per space rather than per page, and there's no Jira integration or Marketplace. Because it's standard Docmost, you can export your pages at any time and run them in a Docmost on your own servers.
Planning the whole move? Our Confluence migration guide has a step-by-step plan and what carries over. Whichever tool you choose, keep your Confluence site and a full backup until you've checked the new copy.
Try it with one space: the free preview puts one Confluence space into a private Docmost wiki for 7 days, with no card. The preview terms say where your export is stored and when it's deleted.
Get a free preview See Confluence pricing
Atlassian and Confluence are trademarks of Atlassian. Notion, Outline, Slab, GitBook, Nuclino, BookStack, Wiki.js and XWiki are trademarks of their respective owners. Docmost is a trademark of its developers. Tablewide is not affiliated with or endorsed by any of them. Product details are summarised from each vendor's published pages on the date above; we have not tested the other products' importers.